This privacy notice outlines how the Office of The Right Honourable David Davis, Member of Parliament for Haltemprice and Howden, processes personal data in relation to constituency casework and other enquires received from members of the public.

Who is the Data Controller?

The data controller is the Right Honourable David Davis, Member of Parliament for Haltemprice and Howden.

What does the Office do?

The Office carries out the duties and functions of an elected Member of Parliament. In the course of this work we undertake casework on behalf of residents of the Haltemprice and Howden constituency, as well as responding to general enquiries from members of the public.

In order to carry out this work we must process the personal data of constituents and members of the public contacting the Office.

How do we process data?

The Office processes personal data under the lawful basis of public task. In some exceptional cases personal data may be processed under the lawful basis of consent. In such instances, a member of the Office will contact you to establish your explicit consent.

What type of data do we process?

Under Regulation 47 of The Representation of the People (England and Wales) Regulations 2001, Members of Parliament are entitled to a copy of the full electoral register for their constituency. This provides the Office with the following personal data for every elector registered in the Haltemprice and Howden constituency.
• Names
• Addresses

Where constituents have contacted the Office and have provided additional information we may hold data including, but not limited to:
• Email addresses
• Telephone numbers
• National Insurance numbers
• Passport numbers
• Criminal Offence Data
• Special Category Data, such as;
     • Race and ethnic origin
     • Political opinion and party membership
     • Religious beliefs
     • Trade union membership
     • Physical and mental health
     • Sex life and sexual orientation

Such personal data is securely stored on the servers of the Policy Research Unit, our Data Processor who provide our casework management software.

Will we share your data with anyone else?

If you contact David Davis’s Office regarding a personal or policy issue you would like David Davis to look into then we may pass your personal data on to a third party.

Depending on the nature of the issue this may include bodies such as; local authorities, government departments, public bodies, government agencies, health trusts, regulators, Ombudsmen and so on. Any third parties we share your personal data with will be obliged to securely store your details and only use them for purposes explicitly related to the issues raised.

We will never use your personal data in a way that goes beyond what can be reasonably expected when you contact the Office.

For how long will personal data be kept?

Personal data will be held by David Davis’s Office for the duration of the period David Davis remains the Member of Parliament for Haltemprice and Howden.

Casework and policy enquiries are often revisited in instances where individuals may have frequent correspondence related to long standing issues or in order to assist in responding to similar enquires in the future. This provides the best service and representation to constituents. As such, we believe the stated data retention period is entirely reasonable.

What rights do I have related to my personal data?

Data protection regulations provide data subjects with certain rights in regard to the personal data held by David Davis’s Office. The following rights are relevant to the data processing carried out by David Davis’s Office:

• Right of access:
    You have the right to request a copy of the personal data David Davis’s Office holds on you.
• Right of rectification:
    You have the right to correct the data held on you should it be inaccurate or incomplete.
• Right to erasure:
    In certain circumstances you have the right to ask that the data held on you is erased from our records.
• Right of portability:
    You have the right to have the data held by David Davis’s Office transferred to another organisation.

How can I contact someone about my privacy?

If you have any questions or concerns about your privacy then you can get in touch with Mr Davis’s Office via telephone, email or letter.

0207 219 5900

david.davis.mp@parliament.uk

Rt. Hon. David Davis MP
House of Commons
London
SW1A 0AA

If you contact the Office, we may ask for further identification if you intend on exercising any of your rights specified above.


 

version 1.1 - 25 May 2018